For Current Speakers

2. CONFIRM PARTICIPATION
One person from each session needs to confirm participation by April 7. Complete the confirmation form here. 

3. NOTIFY HFSE OF WEBSITE CHANGES

The complete conference program will be posted by April 14. There you will find session descriptions, learning objectives, speaker names, title/company information as well as dates and times. If there are any errors please email [email protected] by April 28, 2023. Note: How the information appears on the website is how it will appear in printed pieces. Speakers are listed in alphabetical order by last name.

4. BIOS & PHOTOS

All presenters biographies will appear on our website. Bios should be a short paragraph highlighting your experience and how it relates to your expertise in the subject you are presenting. Speakers are required to submit a photo which will also appear on the website as well. Photo should be headshots and either an .eps or high resolution .jpg sent via email to [email protected]. Bios and photos must be submitted by May 12 in order to appear on the website. Please note we will not be including speaker’s bios & photos in the onsite printed guide.

5. CONFERENCE REGISTRATION 

As a speaker you receive complimentary All Access registration to the three-day conference (September 19-21) that we process. All panelists are considered speakers and receive the full complimentary registration.  The facility tours and preconference workshop are NOT included in the complimentary registration.  If you would like to attend a facility tour the fee is $95. The workshop is $149 is before July 21, and $209 after July 21.  Submit this form by June 16 to register for tour or workshop. 

6. SPEAKER PLUS PACKAGE

As mentioned above all speakers receive a full complimentary registration to the 3 day conference. We are also offering the Speaker Plus package which will give you more networking and branding opportunities.  For $250 you will receive the following:

Networking – Invitation to the VIP Reception.  Join us for drinks & appetizers. You will get a chance to network with the advisory board, Symposium Distinction Award winners and other VIPS in this intimate setting.

Branding – Your company logo (linked to your website) will be posted on the speaker page and on your speaker listing page

To register for the Speaker Plus Package you may use this form.  Please submit it by June 16.

7. AV REQUIREMENTS

Please design your presentation delivery using the standard package of AV equipment provided by the Healthcare Facilities Symposium & Expo.

Standard Set:
•        LCD Projector & Screen (16:9)
•        Windows PC notebook computer
•        Podium with wireless microphone (can be used hand-held or in microphone stand)
•        DI Box to for audio or video in presentation.
•        Head table with seating for each speaker.
•        Tabletop microphones (one will be provided for every two speakers)

Things to Keep in Mind:
•        You are responsible for bringing your presentation to the session room.  This ensures you will have the latest and greatest version of the presentation at the time of your session.  We recommend bringing your slides on a flash drive.
•        HFSE does not provide internet access in the session rooms.
•        Personal Computers including MACs.  We strongly recommend presenters use the computer provided with the room.  The A/V team configures house computer to work with the projector and audio outputs.  Using the house computer will allow for a fast reset between sessions and ensures we can provide the support needed.  Our A/V set is not prepared for a MAC computer.  If you are considering bringing your own computer, please email [email protected] by July 14.
•        Remotes/Laser pointers/Slide Advancers.   We do our best to provide a remote in each room but find they often disappear. If it is instrumental to your presentation then you should plan to bring your own as we cannot guarantee one will be available.

8. PRESENTATION GUIDELINES AND DEADLINE

Please take a moment to review all of the presentations guidelines. Remember, presentations are due on August 4.

It is your responsibility to coordinate with your fellow presenters as to who submits the final information. You can also download a presentation template and/or the HFSE logo for use in your presentation. While including the presentation template is optional we would like you to include the HFSE logo on your slides.

Members of our advisory board will review your presentation and send comments back by August 18.  At that time we ask that you update your presentation and send us a final version. 

Click here for the Presentation Guidelines. 
Click here to download the HFSE logo.
Click here to download the presentation template.

9. COLLEAGUE DISCOUNT

You are welcome to offer a client or colleague a 15% discount when registering for the conference. You will find the VIP Code to share in your speaker bulletins. See item #9 below for ways to promote your participation in the event and offer this discount.

10. HOTEL & TRAVEL

Speakers are responsible for their own hotel and airfare. HFSE has negotiated special group rates at several hotels near the Charlotte Convention Center. Click here to view travel Information including phone numbers and discount codes. Please make your room reservations early as rooms fill up quickly and are available on a first come, first served basis. The discounted room rate expires on August 28, 2023.

Remember Speakers should have fun too! If you are from out of town take advantage of the wide variety of attractions that Charlotte has to offer. Click here to view information about Charlotte.

11. SOCIAL MEDIA & PROMOTION

We encourage speakers to engage in social media concerning their presentation at the Symposium. Download our social media guide here. If you are on Facebook please like The Healthcare Facilities Symposium & Expo. If you are on Twitter please following us at @hcarefacilitiesand email your handle to [email protected].

A sample tweet could be : [INSERT SPEAKER NAME] is presenting on #[INSERT TOPIC] during @hcarefacilities Symposium 2023. Hope to see you at @hcarefacilities Symposium #hfse #caredesignimpact

Promote your participation at the Symposium!
Release a press announcement – download sample here
Send an email to your industry contacts, download sample email here.
Add a banner to your email signature, download one here.

Remember as a speaker you have a 15% discount code to offer colleagues who register. You will find that code in your speaker bulletins. 

12. NEW: Promote Your Participation in HFSE with a Personalized Video!

Help us promote your involvement with HFSE this year by answering a few questions regarding your speaking role and general interest in the show here. Your responses will be recorded and saved by the HFSE team, and we will email you an edited reel of your responses that you can save and post on your social media. Your video also might be used on the HFSE social media, to promote your session. If you have any questions, please email [email protected].