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SEPTEMBER 28-30, 2026
Charlotte Convention Center - Charlotte, NC

FOR CURRENT SPEAKERS

Welcome to the 2025 Healthcare Facilities Symposium & Expo! 

We are thrilled to welcome you to the 38th Healthcare Facilities Symposium & Expo conference program in San Diego this September!

On this page, you will find all the necessary forms, timelines, and important updates. We are excited to offer this resource and hope you visit frequently to ensure your experience presenting at the Symposium is exceptional. If you have any questions about the conference, please don’t hesitate to reach out – we are here to assist you!

Show Management Contact Information
Jenabeth Ferguson
Vice President, Symposium Director
O: 203-307-2696
C: 508-560-1936
[email protected]

Upcoming Deadlines:

March 28

April 9

April 18

May 16

June 20

July 18

August 8

August 23

Notified of Proposal Acceptance 

Confirm Speaker Engagement (form here)

Notify HFSE of any session listing changes on website  

Speaker photos and bios due to Jenabeth

Facility Tour and Speaker Plus Forms Due    

AV Review Deadline

Draft of Presentation Due

Partnered Hotel Rate Deadline

HOUSEKEEPING REMINDERS:

  • How the session information appears on the website is how it will appear in printed pieces. Speakers are listed in alphabetical order by last name.
  • Speaker bios and photos will only be included on the website and mobile app, not in the onsite printed guide.
  • Speakers are responsible for their own hotel and airfare. Click here to view nearby hotels partnering with HFSE for a discounted hotel rate.
  • As a speaker or panelist you receive complimentary All Access registration to the three-day conference (September 24-26) that we process. Please note that the facility tours are NOT included in the complimentary registration; if you would like to attend a facility tour, you can submit this form. 

PR SURVEY:

Our PR Team will promote your session and participation at HFSE. All you have to do is provide the information! Please complete the PR Survey below.

CLICK HERE FOR SURVEY

AV REQUIREMENTS

Please design your presentation delivery using the standard package of AV equipment provided by the Healthcare Facilities Symposium & Expo.

This standard set includes:

  • LCD Projector & Screen (16:9)
  • Windows PC notebook computer
  • Podium with wireless microphone (can be used hand-held or in microphone stand)
  • DI Box to for audio or video in presentation
  • Head table with seating for each speaker
  • Tabletop microphones (one will be provided for every two speakers)

Things to Keep in Mind:

  • You are responsible for bringing your presentation to the session room.  This ensures you will have the latest and greatest version of the presentation at the time of your session.  We recommend bringing your slides on a flash drive.
  • HFSE does not provide internet access in the session rooms.
  • We strongly recommend presenters use the computer provided with the room.  The AV team configures house computer to work with the projector and audio outputs.  Using the house computer will allow for a fast reset between sessions and ensures we can provide the support needed.  Our AV set is not prepared for a MAC computer.  If you are considering bringing your own computer, please email [email protected] by July 18.
  • We do our best to provide a remote in each room but find they often disappear. If it is instrumental to your presentation then you should plan to bring your own remote/laser pointer/slide advancers as we cannot guarantee one will be available.

SPEAKER PLUS PACKAGE

As mentioned above, all speakers receive a full complimentary registration to the 3 day conference. We also offer the Speaker Plus Package, which will give you more networking and branding opportunities.  For $250, you will receive:

  • Networking: Invitation to the VIP Reception.  Join us for drinks & appetizers. You will get a chance to network with the advisory board, Symposium Distinction Award winners and other VIPS in this intimate setting.
  • Branding: Your company logo (linked to your website) will be posted on the speaker page and on your speaker listing page

To register for the Speaker Plus Package you may use this form.  Please submit it by June 20.

PRESENTATION GUIDELINES

It is your responsibility to coordinate with your fellow presenters as to who submits the final information. You can also download a presentation template and/or the HFSE logo for use in your presentation. While including the presentation template is optional we would like you to include the HFSE logo on your slides.

Presentations are due on August 8. From then, members of our advisory board will review your presentation and send comments back by August 26.  Afterwards, we ask that you update your presentation and send us a final version. 

Helpful Links:

SOCIAL MEDIA & PROMOTIONS

 Facebook   YouTube   LinkedIn

Social Media Guide

We encourage speakers to engage in social media concerning their presentation at the Symposium. Download our social media guide here. For more information, reach out to Sophia Lapat. 

Gleanin

You’ll receive via email a personalized banner to use on social media to promote your session. The email will come from GleanIn.  Please email [email protected] if you have any questions or don’t receive the email. 

Promotions

Each speaker will receive a 15% discount code to offer a client or colleague who’d like to register for the conference. You will find the VIP Code to share in your speaker bulletins, or email [email protected].