2. CONFIRM PARTICIPATION
One person from each session needs to confirm participation by April 9. Complete the confirmation form here. 

3. NOTIFY HFSE OF WEBSITE CHANGES

The complete conference program will be posted by April 11. There you will find session descriptions, learning objectives, speaker names, title/company information as well as dates and times. If there are any errors please email [email protected] by April 18. Note: How the information appears on the website is how it will appear in printed pieces. Speakers are listed in alphabetical order by last name.

4. BIOS & PHOTOS

All presenters biographies will appear on our website. Bios should be a short paragraph highlighting your experience and how it relates to your expertise in the subject you are presenting. Speakers are required to submit a photo which will also appear on the website as well. Photo should be headshots and either an .eps or high resolution .jpg sent via email to [email protected]. Bios and photos must be submitted by May 16 in order to appear on the website. Please note we will not be including speaker’s bios & photos in the onsite printed guide.

5. CONFERENCE REGISTRATION 

As a speaker you receive complimentary All Access registration to the three-day conference (September 24-26) that we process. All panelists are considered speakers and receive the full complimentary registration.  The facility tours are NOT included in the complimentary registration.  If you would like to attend a facility tour the fee is $95. Submit this form (form will be available in mid May) by June 20 to register for tour or workshop. 

6. SPEAKER PLUS PACKAGE

As mentioned above all speakers receive a full complimentary registration to the 3 day conference. We are also offering the Speaker Plus Package which will give you more networking and branding opportunities.  For $250 you will receive the following:

Networking – Invitation to the VIP Reception.  Join us for drinks & appetizers. You will get a chance to network with the advisory board, Symposium Distinction Award winners and other VIPS in this intimate setting.

Branding – Your company logo (linked to your website) will be posted on the speaker page and on your speaker listing page

To register for the Speaker Plus Package you may use this form.  Please submit it by June 20.

7. AV REQUIREMENTS

Please design your presentation delivery using the standard package of AV equipment provided by the Healthcare Facilities Symposium & Expo.

Standard Set:
•        LCD Projector & Screen (16:9)
•        Windows PC notebook computer
•        Podium with wireless microphone (can be used hand-held or in microphone stand)
•        DI Box to for audio or video in presentation.
•        Head table with seating for each speaker.
•        Tabletop microphones (one will be provided for every two speakers)

Things to Keep in Mind:
•        You are responsible for bringing your presentation to the session room.  This ensures you will have the latest and greatest version of the presentation at the time of your session.  We recommend bringing your slides on a flash drive.
•        HFSE does not provide internet access in the session rooms.
•        Personal Computers including MACs.  We strongly recommend presenters use the computer provided with the room.  The A/V team configures house computer to work with the projector and audio outputs.  Using the house computer will allow for a fast reset between sessions and ensures we can provide the support needed.  Our A/V set is not prepared for a MAC computer.  If you are considering bringing your own computer, please email [email protected] by July 18.
•        Remotes/Laser pointers/Slide Advancers.   We do our best to provide a remote in each room but find they often disappear. If it is instrumental to your presentation then you should plan to bring your own as we cannot guarantee one will be available.

8. PRESENTATION GUIDELINES AND DEADLINE

Please take a moment to review all of the presentations guidelines. Remember, presentations are due on August 8.

It is your responsibility to coordinate with your fellow presenters as to who submits the final information. You can also download a presentation template and/or the HFSE logo for use in your presentation. While including the presentation template is optional we would like you to include the HFSE logo on your slides.

Members of our advisory board will review your presentation and send comments back by August 26.  At that time we ask that you update your presentation and send us a final version. 

Click here for the Presentation Guidelines. 
Click here to download the HFSE logo.
Click here to download the presentation template.

9. COLLEAGUE DISCOUNT

You are welcome to offer a client or colleague a 15% discount when registering for the conference. You will find the VIP Code to share in your speaker bulletins. See item #9 below for ways to promote your participation in the event and offer this discount.

10. HOTEL & TRAVEL

Speakers are responsible for their own hotel and airfare. HFSE has negotiated special group rates at several hotels near the San Diego Convention Center. Click here to view travel Information including phone numbers and discount codes. Please make your room reservations early as rooms fill up quickly and are available on a first come, first served basis. The discounted room rate expires on August 23.

11. SOCIAL MEDIA & PROMOTION

We encourage speakers to engage in social media concerning their presentation at the Symposium. Download our social media guide here. If you are on Facebook please like The Healthcare Facilities Symposium & Expo. If you are on Twitter please following us at @hcarefacilitiesand email your handle to Sophia Lapat. 

A sample tweet could be : [INSERT SPEAKER NAME] is presenting on #[INSERT TOPIC] during @hcarefacilities Symposium 2025. Hope to see you at @hcarefacilities Symposium #hfse 

Remember as a speaker you have a 15% discount code to offer colleagues who register. You will find that code in your speaker bulletins. 

NEW!  We will be emailing you a personalized banner to use on social media to promote your session. The email will come from GleanIn.  Please email [email protected] if you have any questions or don’t receive the email.