MEDIA KIT
Sponsorship Opportunities
Sponsoring is an opportunity to present your products and services to healthcare owners and the AEC industry from all across the country.
To view sponsorships and digital opportunities click the links below for deliverables and pricing.
$17,500 – 3 Total
Total spend of $17,500, including exhibit space, sponsorships, and digital options will give your company Platinum Level status.
• Recognition at highest level above all other sponsors
• Logo in attendee preview guide (deadlines apply)
• Logo on Event Guide sponsor page
• Logo with company description in Event Guide
• Logo with company description on website exhibitor list
• Logo on sponsor page of website.
• Logo on entrance unit
• Logo on onsite sponsor banner
• Logo on welcome slide at Opening Ceremonies and Recognition from the Master of Ceremonies
• Pre-show custom email to the opt-in pre-registered attendee list
• Post-show custom email to the opt-in attendee list
• (1) Banner Ad (728 x 90)Run of Site (ROS) advertising on the HFSE Website.
$15,000 – 5 Total
Total spend of $15,000, including exhibit space, sponsorships, and digital
options will give your company Gold Level status.
• Recognition above all other sponsors except Platinum level sponsors.
• Logo in attendee preview guide (deadlines apply)
• Logo on Event Guide sponsor page
• Logo with company description in Event Guide
• Logo with company description on website exhibitor list
• Logo on sponsor page of website.
• Logo on onsite sponsor banner
• Choose either a pre-show custom email to the opt-in pre-registered attendee list or post-show custom email to the opt-in attendee list
$12,500
Total spend of $12,500, including exhibit space, sponsorships, and digital options will give your company Silver Level status.
• Logo in attendee preview guide (deadlines apply)
• Logo on Event Guide sponsor page
• Logo with company description in Event Guide
• Logo with company description on website exhibitor list
• Logo on sponsor page of website.
• Logo on onsite sponsor banner
• HFSE Website banner advertising -one month
• Half Page Ad in Event Guide
Day 1 and Day 2 – $7,500 – SOLD
Closing (Day 3) – $4,000
Choose among three insightful keynote presentations from industry thought leaders that are thought provoking and inspirational and available to sponsor.
Reach your target audience by aligning your brand with HFSE’s world class educational programming.
• Logo on keynote signage.
• Logo on screen in ballroom prior to keynote
• Logo on session schedule page on HFSE website
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
• One promotional item supplied by the sponsor may be placed on tables in the Keynote Room (to be approved by show management).
•Sponsor may introduce keynote speaker (2-minute introduction).
• Logo on welcome screen at the beginning of keynote in ballroom
Day 1 – $3,750
Day 2 – $4,000
Day 3 – $2,500
Conferees come together for breakfast to kick off their day on Wednesday, Thursday and Friday of the event.
As a breakfast sponsor, your organization will receive great exposure in front of high-level, qualified attendees.
• Logo on breakfast signage.
• Logo on screen in ballroom during breakfast
• Logo on session schedule page on HFSE website
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
• One promotional item supplied by sponsor may be placed on tables in breakfast room (to be approved by show management).
Awards Lunch on Day 1 – $4,000
The Symposium Distinction Awards is an annual program that recognizes design teams, projects and individuals who have made a profound contribution to the healthcare design industry and recognizes the best and most innovative new products within the healthcare design and construction industry.
As the Awards Lunch Sponsor, your organization will be associated with this special program. By aligning your brand with this prestigious group of award winners, you’ll receive great exposure in front of high-level, qualified attendees. The lunch is a plated affair for all conference attendees and speakers on day one.
• Logo on lunch signage.
• Logo on session schedule page on HFSE website
• Logo on Event Guide sponsor page.
• Logo on sponsor page of website.
• One promotional item supplied by sponsor may be placed on tables in lunch area (to be approved by show management).
• Sponsor is not allowed to submit an entry for the awards program so there is no conflict of interest
• Sponsor may welcome attendees in a 2-minute introduction.
Day 2 Lunch – $3,750
Networking Lunch on Exhibit Floor!
The day 2 networking lunch in the exhibit hall brings together conferees, expo hall attendees, speakers and exhibitors.
Reach your target audience, drive traffic to your booth and get great exposure and brand awareness.
• Logo on lunch signage.
• Logo on session schedule page on HFSE website
• Logo on Event Guide sponsor page.
• Logo on sponsor page of website.
• One promotional item supplied by sponsor may be placed on tables in lunch area (to be approved by show management).
$3,000- Up to 6 available
Receive maximum exposure to high-level attendees by sponsoring a conference session room. This opportunity puts your organization in the forefront for 3 days from September 24-26, 2025 in San Diego, CA with your brand listed alongside our high-level education on the onsite signage, on every session associated with your session room listed in the Event Guide and the website. That’s a lot of eyes on your brand!
Reach your target audience by aligning your brand with HFSE’s world class educational programming. Drive traffic to your booth and get great exposure and brand awareness in front of high-level, qualified attendees.
• One 3’ x 6’ sign with your company logo in HFSE session room.
• Logo on daily conference room schedule signage.
• Logo on session schedule page on HFSE website.
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
• Opportunity to provide literature or promotional item supplied by sponsor, for seat drop during one session per day (to be approved by show management).
$3,000
Sponsor 3 Coffee Breaks over 3 Days
The coffee break sponsor receives branding visibility during three coffee breaks taking place over three days from September 24-26, 2025.
This is a great way to drive traffic to your booth and get great exposure and brand awareness with HFSE attendees.
• Logo on coffee break signage.
• Logo on session schedule page on HFSE website
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
• Opportunity to provide banded napkins, coffee cups, branded mints or other promotional item supplied by sponsor and placed on tables during coffee break (to be approved by show management).
$6,500 Exclusive
The Symposium Party takes place during our grand opening of the exhibit floor. This is where all attendees, speakers and exhibitors gather for an exciting networking event where drinks and light appetizers are provided in a fun, lively setting in the exhibit hall. Our special raffle also takes place during the Symposium Party.
• Logo on special events page of website and event guide.
• Logo on (1) 3×6 sign.
• Logo on 22×28 invite signage.
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
• Opportunity to provide banded napkins, coffee cups, branded mints or other promotional item supplied by sponsor and utilized during the
Symposium Party (to be approved by show management).
In the exhibit hall on Day 2
Exclusive -$3,000
Up to 2 Co-Sponsors – $1,750
The Ice Cream Social takes place in the exhibit hall on Thursday afternoon from 2:00 pm – 3:00 pm and is a fun social event where attendees enjoy a sweet ice cream treat.
This is a great way to drive traffic to your booth and get great exposure and brand awareness with HFSE attendees.
• Logo on special events page of website
• Logo on special events page of event guide.
• Logo on 22×28 invite signage.
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
• Opportunity to provide banded napkins or branded aprons for staff, supplied by sponsor and utilized during the Ice Cream Social (to be approved by show management).
Happy Hour Gold Sponsor – Exclusive – $8,500
Supporting Sponsor – up to 5 – $3,750
The Happy Hour is a highlight of the event on Thursday evening where all attendees, speakers and exhibitors gather for an exciting networking event where drinks and light appetizers are provided in a fun, lively setting in San Diego.
• Happy hour serving beer, wine, possible signature drink and light bites.
• Venue – TBD within a 1-mile radius of the San Diego Convention Center.
• Signage with sponsor logos located in prominent location at the San Diego Convention Center
during conference and exhibition promoting the HFSE Happy Hour.
• HFSE will promote the Happy Hour throughout our marketing materials and to all registered attendees prior to the show.
• Email to pre-registered attendees, speakers and exhibitors promoting the Happy Hour.
• Logo on Networking Page of HFSE website promoting the networking mixer.
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
• Opportunity to provide one promotional item supplied by sponsor and utilized during the Happy Hour (to be approved by show management).
Onsite Branding Opportunities
This is a great way to drive traffic to your booth or design gallery and get great exposure and brand awareness with HFSE attendees.
$2,000
This is a great way to drive traffic to your booth and get great exposure and brand awareness with HFSE attendees.
• Promotional item, provided by sponsor, distributed to attendees.
• Promotional item must be approved by show management.
• Method of distribution to be determined by show management.
• Sponsor responsible for all costs associated with producing and shipping items.
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
$6,000
• A 25-word description with a link to all attendee registration confirmation emails.
• Company logo prominently displayed throughout the registration area.
• Logo on Event Guide and sponsor page.
• Logo with Company Description in Event Guide & Website Exhibitor List
• Logo/Link on Website Sponsors Page
• Logo on Onsite Sponsor Banners (Deadlines apply)
• Pre-Show and Post-Show Attendee Mailing List
$5,000
• All attendees must where a badge for the 3 days of the event providing your organization with great visibility with your logo being seen over and over again.
• Company logo (2 color) printed on every badge.
• Logo on Event Guide and website sponsor page.
$5,000
• Lanyards given out to attendees at registration.
• Sponsor responsible for all costs associated with printing and shipping lanyards.
• Logo on Event Guide and website sponsor page
$2,500
• Company logo on hanging 4×8 banner to be placed in a prominent location
• Banner produced by HFSE
$1,000
• Have your company’s pop-up banner strategically placed in the high traffic area of the conference and expo for 2.5 days. Your brand will be seen over and over again throughout the event.
• Sponsor produces banner (maximum dimensions are 31”w x 78” tall.
• HFSE approves the sign content and determines sign location with you.
$5,000 Exclusive
• Our branded water refilling stations provide water for thirsty attendees.
• 10 water units will be placed in key, high traffic areas of the show – entrances, around the show floor, conference session area, keynotes, etc.
• Signage with sponsor logo near each Water Cooler Station.
• Opportunity to provide sponsor branded logo cups.
• Attendees will see your brand as they fill their reusable water bottles time and time again throughout the duration of the show.
• Logo on Event Guide Sponsor Page
• Logo with Company Description in Event Guide & Website Exhibitor List
• Logo/Link on Website Sponsors Page
• Logo on Onsite Sponsor Banners (Deadlines apply)
• Pre-Show and Post-Show Attendee Mailing List
Branded Lounge Area In Common Area $3,000
• Opportunity to design an area and provide up to 6 pieces of lounge seating and tables for the conference (2.5 days) in the main hallway between keynote, registration, exhibit hall and conference session rooms. Your brand will be seen by attendees over and over again throughout the event.
• This opportunity allows you to customize the area, so attendees see and experience your furniture on full display.
• This includes a promotional pop-up banner.
• Sponsor responsible for the artwork.
Flooring Sponsorship
$3,000
• Sponsor all or part of the aisle where your booth is located for maximum visibility and to drive traffic to your booth.
• Stand out from other flooring companies and have a variety of your flooring samples under the feet of attendees.
• Logo and booth number will be prominently displayed on each side of your flooring in the aisle.
2 Theaters Available
$3,000/Theater
Two Designs Solution Theaters in the exhibit hall come alive on Thursday, September 25th when the industry’s major architecture design firms provide presentations every 20 minutes through-out the day, about their most exciting healthcare projects in short, informative sessions. Sponsor a theater and have your brand associated with some of the biggest names in healthcare architecture and design.
Reach your target audience, drive traffic to your booth and get great exposure and brand awareness in front of high-level attendees.
• Logo on Design Solutions Theater signage
• Logo on screen in theater in between presentations.
• Opportunity to provide handouts or promotional item to be placed on seat or table in rear of the theater.
• Logo on Design Solutions Theaters session schedule page on HFSE website
• Logo on Event Guide sponsor page
• Logo on sponsor page of website.
Exhibit Hall Traffic Drivers
A great way to drive traffic to your booth and get great exposure and brand awareness with HFSE attendees.
Exclusive – $5,000 | 1 Aisle – $2,000
Your brand will be seen over and over again as attendees refer to the aisle signs as they navigate the exhibit hall.
• Exclusive Includes All Aisles – Your company logo appears on both sides of the aisle signs, in all aisles of the exhibit hall.
• Single Aisle – Your company logo appears on both sides of the aisle sign, in the one exhibit hall aisle being sponsored.
• Logo on Event Guide and HFSE website sponsor page
• BONUS: Your booth will be highlighted with your company name and logo on
the floor plan in the Event Guide (printed brochure handed out to all attendees).
$500 – Limited Availability
Drive traffic to your booth with our fun Passport Program networking game. This opportunity delivers HFSE buyers and specifiers directly to your booth. All attendees have the opportunity to play the Passport Program game using the Mobile App and have a chance to win $1,000 grand prize!
You will receive:
• A tabletop sign with your unique Passport ID Number to display at your booth.
• Logo featured on Passport Program signage in a high traffic area on-site at HFSE.
How to Play:
• The Passport Program networking game is taking place on-site at HFSE in San Diego on Wednesday, September 24, 2025 and Thursday, September 25, 2025.
• To play, attendees launch the Mobile App, then select Passport Program from the navigation menu, to view the list of exhibiting companies participating.
• Attendees meet with you at your booth to speak with you and find out your unique Passport ID Number needed to complete their entry in the Mobile App.
• Attendees must visit all companies listed under the Passport Program and to be entered in the giveaway, by 2:30 p.m. on Thursday, September 25, 2025.
• The winner will be announced in the Exhibit Hall in Design Solutions Theater Two at 2:50 p.m. on Thursday, September 25, 2025.
$600
We hold an annual raffle each year, during the Symposium Party, in the Exhibit Hall on Wednesday, September 24th from 4:00-6:00 pm, where participants purchase raffle tickets and bid for multiple prizes by dropping tickets into a bucket associated with a prize. Prizes are donated by our raffle committee, to raise money and give back to a well deserving organization. Since 2006 HFSE has donated over $200,000 to charities across the country. Example of past prizes include: Apple products, David Yurman Jewelry, TVs, Vacations, Tickets to Sporting Events, Kate Spade Bags, Amazon Gift Cards, Kitchen Aid Mixers, etc.
• Participating companies will have a “Raffle Prize Bucket” in their booth.
• Attendees will come to your booth to speak with you and will drop raffle tickets in the bucket for the raffle item associated with your company.
• More information about HFSE Giving Back can be found here.
Advertising
Both digital and print options are available to get your brand in front of attendees both onsite and year round.
$1,500 per email
Available Emails:
April – Conference Program Announcement
June – Opening Keynote Announcement
July – Day 2 Keynote Announcement
August – Hotel Reminder
• Have your brand featured in informative and important email announcements sent to all pre-registered attendees. It’s a fantastic opportunity to drive traffic to your booth or Design Team Gallery.
• Four opportunities to have your message and brand in front of HFSE’s attendees.
• Banner Specs: 600 wide x 150 tall
One of the most cost-effective ways to promote your brand and messaging. Attendees utilize the Event Guide during the show and year-round.
• Premium Company Listing With Logo in the Event Guide and Website $600
• Additional Listing $500
• Full Page Ad $1,595
• Half Page Ad $800
• Inside Front Cover $2,000
• Inside Back Cover $2,000
• Back Cover $2,500
$5,000 Exclusive!
• Attendees and Exhibitors will use the HFSE Mobile App to get informed and stay connected before, during, and after the Event! Attendees will plan their schedule, locate exhibitors, review venue information and interact with fellow attendees.
• Build awareness and drive traffic to your booth with a Mobile App Banner Ad or become our exclusive sponsor of the Mobile App.
• Logo with mobile app promotion on HFSE website, Event Guide and signage at the show.
• 1 Banner, Run of Site (ROS) advertising on Mobile App
• Logo on Event Guide and website sponsor page
$750 (10 Opportunities)
• Attendees and Exhibitors will use the HFSE Mobile App to get informed and stay connected before, during, and after the Event! Attendees will plan their schedule, locate exhibitors, review venue information and interact with fellow attendees.
• Build awareness and drive traffic to your booth with a MobileApp Banner Ad
• 1 Banner (728 x 90) Run of Site (ROS) advertising on Mobile App/Mobile Website which can appear on any page.
Leaflet e-Newsletter Advertising – up to 12 available
$650 exhibitor/$750 non-exhibitor
• The Leaflet is a free news service published by JD Events, producer of the Healthcare Facilities Symposium & Expo in conjunction with Medical Construction & Design and various guest columnists. The Leaflet focuses on the practical applications and solutions for all industry professionals who work in the healthcare environment, such as: Facility Planners, Designers, Architects, Facility Managers, and Healthcare Management & Operations Executives.
• Advertise in the Leaflet bi-monthly e-newsletter featuring articles submitted by Healthcare Facilities Symposium & Expo Advisory Board members and speakers, guest columnists, industry views from Medical Construction & Design Magazine, editorial content, recent tweets from @hcarefacilities and white papers.
• Your logo will be featured on the HFSE website as a Digital Content Partner.
• Advertising Image Specs: 300 wide x 250 high JPEG
• Leaflet Publications: February, April, June, August, October and December 2025.
Solutions Spotlight Email Promotion – 6 times a year$700 exhibitor/$800 non-exhibitor (Basic Image) or
$900 exhibitor/$1,000 non-exhibitor (Video)
• Feature your product or solution in a shared Solutions Spotlight Email Promotion which showcases a limited number of innovative products and solutions to the HFSE community.
• The email includes your product image, headline, target URL and description.
• Your logo will be featured on the HFSE website as a Digital Content Partner.
• Specifications: Product Image- 240 wide x 200 high – gif/jpg (72dpi), Headline – 8-10-words (50 characters), 50-word description and URL.
• Solution Spotlight deploys: January, March, May and July 2025.
$750/month
• Build brand awareness and drive traffic to your booth or Design Team Gallery with an HFSE Website BannerAd
• (1) Banner Ad (728 x 90) Run of Site (ROS) advertising on the HFSEWebsite.
• Ad can appear on any web page.
