SEPTEMBER 19-21, 2023
Charlotte Convention Center - Charlotte, NC

Exhibitor Services

Exhibitor Services

HFSE 2022 Exhibitor Services Manual

Now that you’ve reserved exhibit space, it’s time to build it and promote it!

If you have questions or need assistance please don’t hesitate to contact our Exhibitor Services & Operations Team.

Casey Altmannsberger, Exhibitor Services Lou Mancini, Operations
203-307-2697 203-307-2692
[email protected] [email protected]
   


Exhibitor Schedule

 Exhibitor Move-In

 Monday  September 26, 2022  1:00 PM – 4:00 PM
Tuesday  September 27, 2022  8:00 AM – 3:30 PM 

 Exhibit Days & Times

Tuesday  September 27, 2022  4:00 PM – 6:00 PM
Wednesday  September 28, 2022  10:30 AM – 3:00 PM

 Exhibitor Move-Out

 Wednesday  September 28, 2022  3:00 PM – 8:00 PM


 


Services, Utilities, Forms, etc.
 

 Additional Services & Information –

 

 

Union Rules & Regulations

Insurance 

Conference Schedule  

EAC Form 

Convenient Booth Package FAQs 

Floorplan  

Audio / Visual Services

Marketing Opportunities

Freeman ESM PDF

Hotel / Travel Information 

What is my booth number? 

Catering – Coming Soon

 Long Beach CC Dock Location

WIFI at LBCC   


Exhibitor Deadlines & Checklist
 

 Pre Show
 Complete Immediately

Update your Exhibitor Profile 

For the website and onsite Event Guide. Look at the Exhibitor List on our website. What we have on the website is what will be printed in the event guide. An exhibitor profile includes company name, company url and 50 word company description.
To have your logo posted on the website and printed in the event guide along with your exhibitor profile there is a $500 charge.


Submit edits to Casey Altmannsberger ([email protected]

Company Logo If you purchased a logo to be placed with your exhibitor profile, send your logo to Casey ([email protected]).
Advertising & Sponsorship Opportunities To purchase event guide ads or other sponsorships contact Ann Belz ([email protected]or 203-307-2695).
Event Guide Ad Materials Begin developing your ad materials if you purchased an ad. 
Complimentary Marketing and Promotion Opportunities  Click Here
 July 11, 2022

Deadline to Update your Exhibitor Profile for the website and onsite Event Guide. Look at the Exhibitor List on our website. What we have on the website is what will be printed in the event guide.
An exhibitor profile includes company name, company url and 50 word company description.
To have your logo posted on the website and printed in the event guide along with your exhibitor profile there is a $500 charge.


Submit edits to Casey Altmannsberger ([email protected]).  

Event Guide Ad Materials Due. Spec Sheet is Coming Soon
 August 18, 2022
Lead Retrieval Advanced Pricing Expires. Lead Retrieval Order Forms and Information.
 August 26, 2022
EAC Form Due. If you are using an third party contractor (not Freeman) to set up your booth then you need to submit an EAC Approval Form.
Exhibitor Insurance Due. All exhibitors must submit insurance. Here is what is required.
400sf or more Booth Rendition Due. If you have a 400sf booth or more then submit a booth rendition to Lou Mancini ([email protected]) for approval.
 August 29, 2022
Freeman Discount Rate Expires. Order tables, chairs, etc.by today to receive discount pricing. Also, if you order online prior to today then you receive an even larger discount on some items. NOTE: The exhibit hall is carpeted.
Advanced Warehouse Opens! You can start sending freight to Freeman’s Advanced Warehouse.
 September 19, 2022
Advanced Warehouse Closes! Make sure you get your freight to Freeman’s Advanced Warehouse by today. Shipments received at the warehouse after this date will have an additional after deadline charge.
 September 25, 2022
Register for Booth Staff / Exhibitor Badges by today! Exhibitors get 4 exhibitor badges per 10×10 booth and 1 exhibitor conference badge per 10×10 booth. Additional exhibitor badges and additional exhibitor conference badges can be purchased using the online exhibitor registration portal.  Coming Soon!
 At Show
 Monday, September 26, 2022
Advanced Warehouse Freight Delivered
1:00 PM Direct Shipments Accepted at Show Site
1:00 PM – 4:00 PM Move-In Hours
1:00 PM – 4:00 PM Exhibit Services Available
 Tuesday, September 27, 2022
8:00 AM – 3:30 PM Move-In Hours 
4:00 PM – 6:00 PM Exhibit Hall Opens
 Wednesday, September 28, 2022
10:30 AM – 3:00 PM Exhibit Hours
3:00 PM – 8:00 PM Move-Out Hours

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1300 Post Road, Suite 209
Fairfield, CT 06824
(203) 307-2696(tel)