Exhibitor Services
Exhibitor Services
HFSE 2022 Exhibitor Services Manual
Now that you’ve reserved exhibit space, it’s time to build it and promote it!
If you have questions or need assistance please don’t hesitate to contact our Exhibitor Services & Operations Team.
| Casey Altmannsberger, Exhibitor Services | Lou Mancini, Operations |
| 203-307-2697 | 203-307-2692 |
| [email protected] | [email protected] |
Exhibitor Schedule
Exhibitor Move-In |
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| Monday | September 26, 2022 | 1:00 PM – 4:00 PM |
| Tuesday | September 27, 2022 | 8:00 AM – 3:30 PM |
Exhibit Days & Times |
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| Tuesday | September 27, 2022 | 4:00 PM – 6:00 PM |
| Wednesday | September 28, 2022 | 10:30 AM – 3:00 PM |
Exhibitor Move-Out |
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| Wednesday | September 28, 2022 | 3:00 PM – 8:00 PM |
Services, Utilities, Forms, etc.
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Additional Services & Information – |
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Union Rules & Regulations |
Insurance |
Conference Schedule |
EAC Form |
Convenient Booth Package FAQs |
Floorplan |
Audio / Visual Services |
Marketing Opportunities |
Freeman ESM PDF |
Hotel / Travel Information |
What is my booth number? |
Catering – Coming Soon |
Long Beach CC Dock Location |
WIFI at LBCC |
Exhibitor Deadlines & Checklist
| Pre Show |
| Complete Immediately |
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Update your Exhibitor Profile For the website and onsite Event Guide. Look at the Exhibitor List on our website. What we have on the website is what will be printed in the event guide. An exhibitor profile includes company name, company url and 50 word company description.
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| Company Logo If you purchased a logo to be placed with your exhibitor profile, send your logo to Casey ([email protected]). |
| Advertising & Sponsorship Opportunities To purchase event guide ads or other sponsorships contact Ann Belz ([email protected]or 203-307-2695). |
| Event Guide Ad Materials Begin developing your ad materials if you purchased an ad. |
| Complimentary Marketing and Promotion Opportunities – Click Here |
| July 11, 2022 |
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Deadline to Update your Exhibitor Profile for the website and onsite Event Guide. Look at the Exhibitor List on our website. What we have on the website is what will be printed in the event guide.
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| Event Guide Ad Materials Due. Spec Sheet is Coming Soon |
| August 18, 2022 |
| Lead Retrieval Advanced Pricing Expires. Lead Retrieval Order Forms and Information. |
| August 26, 2022 |
| EAC Form Due. If you are using an third party contractor (not Freeman) to set up your booth then you need to submit an EAC Approval Form. |
| Exhibitor Insurance Due. All exhibitors must submit insurance. Here is what is required. |
| 400sf or more Booth Rendition Due. If you have a 400sf booth or more then submit a booth rendition to Lou Mancini ([email protected]) for approval. |
| August 29, 2022 |
| Freeman Discount Rate Expires. Order tables, chairs, etc.by today to receive discount pricing. Also, if you order online prior to today then you receive an even larger discount on some items. NOTE: The exhibit hall is carpeted. |
| Advanced Warehouse Opens! You can start sending freight to Freeman’s Advanced Warehouse. |
| September 19, 2022 |
| Advanced Warehouse Closes! Make sure you get your freight to Freeman’s Advanced Warehouse by today. Shipments received at the warehouse after this date will have an additional after deadline charge. |
| September 25, 2022 |
| Register for Booth Staff / Exhibitor Badges by today! Exhibitors get 4 exhibitor badges per 10×10 booth and 1 exhibitor conference badge per 10×10 booth. Additional exhibitor badges and additional exhibitor conference badges can be purchased using the online exhibitor registration portal. Coming Soon! |
| At Show |
| Monday, September 26, 2022 |
| Advanced Warehouse Freight Delivered |
| 1:00 PM Direct Shipments Accepted at Show Site |
| 1:00 PM – 4:00 PM Move-In Hours |
| 1:00 PM – 4:00 PM Exhibit Services Available |
| Tuesday, September 27, 2022 |
| 8:00 AM – 3:30 PM Move-In Hours |
| 4:00 PM – 6:00 PM Exhibit Hall Opens |
| Wednesday, September 28, 2022 |
| 10:30 AM – 3:00 PM Exhibit Hours |
| 3:00 PM – 8:00 PM Move-Out Hours |