Exhibitor Services

The Healthcare Facilities Symposium & Expo Team will be in 
Austin producing the event from September 17 through September 21, 2016.

If you have questions please contact Lou Mancini at 914-645-7728.


Now that you've reserved exhibit space, it's time to build it and promote it!

If you have questions or need assistance please don't hesitate to contact our Exhibitor Services & Operations Team.

Melissa Cercone, Exhbitor Services Lou Mancini, Operations
203-371-6322 ext. 212 203-416-1926
melissa@jdevents.com lou@jdevents.com


Services, Utilities, Forms, etc.
 

 Additional Services & Information -

 

 

Union Rules & Regulations

National Plant & Floral

Exhibit Photography

EAC Form

Convenient Booth Package FAQs

Booth Security

Audio / Visual Services

Marketing Opportunities

Conference Schedule

Hotel / Travel Information

What is my booth number?

Floorplan

 


Exhibitor Schedule

 Move In Days & Times

 Sunday                     September 17, 2017  2:00 PM - 4:30 PM
 Monday  September 18, 2017  8:00 AM - 4:30 PM

 Exhibit Days & Times

 Monday  September 18, 2017  4:30 PM - 6:30 PM
 Tuesday  September 19, 2017  10:30 AM - 3:00 PM

 Move Out Day & Time

 Tuesday  September 19, 2017  3:00 PM - 8:00 PM

 


Exhibitor Deadlines & Checklist
 

 Pre Show
 Complete Immediately
Update your Exhibitor Profile for the website and onsite Event Guide. Look at the Exhibitor List on our website. What we have on the website is what will be printed in the event guide.
An exhibitor profile includes company name, company url and 50 word company description.
To have your logo posted on the website and printed in the event guide along with your exhibitor profile there is a $500 charge.
Submit edits to Melissa Cercone (melissa@jdevents.com).  
Company Logo - If you purchased a logo to be placed wth your exhibitor profile, send your logo to Melissa (melissa@jdevents.com).
Register for Booth Staff / Exhibitor Badges. Exhibitors get 4 exhibitor badges per 10x10 booth and 1 exhibitor conference badge per 10x10 booth. Additional exhibitor badges and additional exhibitor conference badges can be purchsed using the online exhibitor registration portal.  
Advertising & Sponsorship Opportunities. To purchase event guide ads or other sponsorships contact Ann Belz (ann@jdevents.com or 603-471-0877).
Event Guide Ad Materials - Begin developing your ad materials if you purchased an ad. Here is the spec sheet.
Complimentary Marketing and Promotion Opportunities - take a look through these complimentary opportunities and plan your pre-show promotion.
 July 12, 2017
Deadline to Update your Exhibitor Profile for the website and onsite Event Guide. Look at the Exhibitor List on our website. What we have on the website is what will be printed in the event guide.
An exhibitor profile includes company name, company url and 50 word company description.
To have your logo posted on the website and printed in the event guide along with your exhibitor profile there is a $500 charge.
Submit edits to Melissa Cercone (melissa@jdevents.com).  
 August 3, 2017
Lead Retrieval Early Bird Pricing Expires. Lead Retrieval Order Forms and Information.
 August 15, 2017
Event Guide Ad Materials Due. Spec Sheet.
 August 18, 2017
Advanced Warehouse Opens! You can start sending freight to Freeman's Advanced Warehouse.
EAC Form Due. If you are using an third party contractor (not Freeman) to set up your booth then you need to submit an EAC Approval Form.
Exhibitor Insurance Due. All exhibitors must submit insurance. Here is what is required.
400sf or more Booth Rendition Due. If you have a 400sf booth or more then submit a booth rendition to Lou Mancini (lou@jdevents.com) for approval.
 August 24, 2017
Host Hotels - Discount Rates Expire. Visit the Hotel/Travel page for rates and details.
 August 25, 2017

Freeman Discount Rate Expires. Order tables, chairs, carpeting, etc. by today to receive discount pricing. Also, if you order online prior to today then you receive an even larger discount on some items.

Audio/Visual Services, Early Bird Rate Expires! Here is the order form.

 August 31, 2017
Lead Retrieval Advanced Pricing Expires. Lead Retrieval Order Forms and Information.
 September 1, 2017
Austin Convention Center Utilities - Discount Rate Expires! If you need power, internet, etc. in your booth order by today!
 September 8, 2017
Advanced Warehouse Closes! Make sure you get your freight to Freeman's Advanced Warehouse by today.
 September 13, 2017
Austin Convention Center Utilities - Standard Rate Expires! If you need power, internet, etc. in your booth order by today! After today the rates jump to the floor/onsite prices.
 September 15, 2017
Register for Booth Staff / Exhibitor Badges by today! Exhibitors get 4 exhibitor badges per 10x10 booth and 1 exhibitor conference badge per 10x10 booth. Additional exhibitor badges and additional exhibitor conference badges can be purchsed using the online exhibitor registration portal.  
 At Show
 Sunday, September 17, 2017
Advanced Warehouse Freight Delivered
2:00 PM - 4:30 PM Move-in Hours
2:00 PM Direct Shipments Accepted at Show Site
2:00 PM - 4:30 PM Exhibit Services Available
 Monday, September 18, 2017 
8:00 AM Exhibitor Badges available for pick up at registration
8:00 PM - 4:30 PM Move-in Hours
8:00 PM - 4:30 PM Exhibit Services Available
4:30 PM - 6:30 PM Exhibit Hall Open
 Tuesday, September 19, 2017
10:30 AM - 3:00 PM Exhibit Hall Open
3:00 PM - 8:00 PM Move-out Hours